This privacy policy sets out how K&O Contracting Ltd collects and processes your data and how we protect any information that you give to us or is collected when you visit our website.
About Us
K&O Contracting Ltd is a provider of labour services and our company registration number is 15505149 registered at 374 Cowbridge Road East, Cardiff, United Kingdom.
Compliance is key to our business and so we take your privacy very seriously and when we do collect data, we do so under the UK General Data Protection Regulations and the Data Protection Act 2018, as a data controller or processor.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
When do we collect your data
We collect your personal information in several ways:
The type of data we collect
Collecting very specific, relevant information is a necessary part of us being able to provide you with the services and products that support you and your business:
We collect the following information:
We use your information in the following circumstances:
We can break the data we collect into the following categories:
Clients and Self-Employed Contractors
As a K&O Contracting customer, we need to collect and use information about you, your colleagues and company to provide you with our services such as:
The list is not exhaustive about the data K&O Contracting collects and how we use it, for further information send a request to our office, details are below. We will only ask you for the details that we need to enable us to carry out our contractual arrangements to ensure our service to you runs smoothly.
Who Do We Share Data With
We will only share your data under certain circumstances where we are contractually or legally bound to do so. This may include sharing data with a law enforcement agency where for example fraud is suspected or where a compliant is being dealt with. Alternatively, where we have your consent to share your data this is shared based on consent. We do not transfer data outside of the European Economic Area. We will not sell your information.
Website Visitors
We use GoDaddy to host our site and to collect basic information about users and site activity.
K&O Contracting Employee’s
Both current and prior – What will we do with the information you provide to us?
All of the information you provide will only be used for the purpose of managing your contract of employment, or to fulfil legal or regulatory requirements if necessary. We will not share any of the information you provide during your contract with any third parties for marketing purposes. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format. What information do we ask for, and why?
We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
Looking After Your Data
We are committed to ensuring that your information is secure. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We continually monitor our systems for potential areas of risk.
We will only keep your data for as long as it is necessary for the purpose for which it was collected.
Access to Personal Information: Subject access request
K&O Contracting Limited is required to permit individuals to access their own personal data held by K&O Contracting Limited via a subject access request. Any individual wishing to exercise this right should do so in writing to our office, full details below.
If we do hold information about you, we will:
Provide a description of it; tell you why we are holding it; tell you who it could be disclosed to, and let you have a copy of the information in a reasonable amount of time. K&O Contracting Limited aims to comply with requests for access to personal information as quickly as possible, but will ensure that it is provided within the 40 calendar day limit set out in the Data Protection Act 2018.
Your right to withdraw consent
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent. However, in cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
Checking your identity
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this privacy policy. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.
Complaints Procedure
If you have a complaint about how we have handled your data, or anything that you’ve asked us to do in respect of it, please write to us using the details below. Likewise, if you think there are areas, we can improve upon we welcome your feedback.
How to Contact Us
You can write to us or email us at:
374 Cowbridge Road East
Cardiff
United Kingdom
CF5 1JJ
Modern Slavery & human trafficking legislation
ANTI-SLAVERY AND HUMAN TRAFFICKING POLICY
MODERN SLAVERY ACT
Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain. We have a zero-tolerance approach to modern slavery and we are committed to acting ethically and with integrity in all our business dealings and relationships and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our own business or in any of our supply chains.
K&O Contracting Ltd (the “Company”) has a zero-tolerance approach to modern slavery within its business and supply chains. All company staff members, clients and suppliers must comply with this policy.
1. THIS POLICY APPLIES TO ALL PERSONS
(a) working for the Company, or on our behalf, in any capacity, including employees at all levels, directors, officers, site operatives, volunteers, interns and agents (“Company Staff”);and
(b) our contractors, external consultants, agencies, third-party representatives, and business partners (“Suppliers”).
1.2 The company is committed to:
(a) acting ethically and with integrity in all our business dealings and relationships;
(b) implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our business or in any of our supply chains; and
(c) ensuring there is transparency in our approach to tackling modern slavery in our business and in our supply chains consistent with our disclosure obligations under the Modern Slavery Act 2015.
1.3 We expect the same high standards from all of our Suppliers. As part of our contracting process, we include specific prohibitions against modern slavery, and we expect that our Suppliers will hold their own suppliers to the same high standards.
2. REPORTING MODERN SLAVERY
(a) Company Staff and Suppliers must report any incidence or suspicion of modern slavery at the earliest possible stage to:
(b) If you are a member of company Staff, your Line Manager; or
(c) If you are a Supplier, your primary account manager or business contact with the company.
BREACHES OF THIS POLICY
You must ensure that you read, understand and comply with this policy.
(a) Any company Staff member who breaches this policy may face disciplinary action, which could result in dismissal for misconduct or gross misconduct.
(b) The relevant member of the company may terminate its relationship with a Supplier if it is in breach this policy. Alternatively, the relevant member of the company may elect to work with the Supplier to resolve such issues.
4. POLICY REVIEW
(a) The Management Board has overall responsibility for ensuring this policy complies with the company’s legal and ethical obligations therefore the company will review policies and procedures periodically to reflect changes in legislation, good practice etc.
(b) This policy does not form part of any contract of employment and may be amended at anytime.
(c) Company Staff members are invited to comment on this policy and suggest ways in which it might be improved by emailing feedback to their HR department.